Quick Reference: Program Access and Admission

Items bolded and italicized are drawn from the Illinois Community College Board Exhibit List.

Program Access


What documentation can be used to indicate compliance with this standard?

Admission/registration documents

  • Enrollment data by program
  • Student handbook/community college catalog
  • Policy and process for admissions into career and technical education programs, which includes directives on pre-admission inquiries
  • Waiting list information
  • Procedures and criteria for selective admissions for career and technical programs (where there are more applicants than can be accommodated)
  • List of non-selected students by demographics and by each selection criteria
  • Demographics of selected applicants by selection criteria
  • Application or registration form for CTE courses/program

Documents concerning students with disabilities

  • Example(s) of equipment adapted
  • List of programs in which disabled students have been denied access
  • Procedures for determining need
  • Lists of programs and services offered to both students with disabilities and students without disabilities
  • Description of policy for providing aids and services
  • Description of aids and services available/provided/denied
  • List of materials/resources available for seeing or hearing impaired
  • Number of disabled students denied admission
  • Student handbook/catalog
  • Policies governing use of guide dogs, tape recorders, and note takers
  • Records or equipment schedules for the provision of auxiliary aids and services to students with disabilities
  • Number of disabled students in various courses and programs
  • Programs in which essential requirements or licensing requirements have prevented access
  • List of modifications by program
  • Lists of modifications to tests or test administration
  • Location of accessible testing facility and adequacy of sound and lighting systems
  • Assignment of instructional aides
  • Data on participation in clubs/extracurricular activities by individuals with disabilities
  • Policies and procedures relating to free appropriate public education
  • Section 504 plans, placement records, IEP’s, and similar records of students with disabilities placed in career and technical programs
  • Evaluation and placement criteria procedures for 504 plan or IEP

Documents concerning English Language Learners

  • Procedure for English Language Learner identification and placement
  • Summary of steps taken to increase English Language Learner participation in programs where they have been traditionally underrepresented
  • Specific program enrollment demographics by English Language Learner Status

How are ADA and 504 terms defined in relation to employment?

(Summary) Disability with respect to an individual means: a physical or mental impairment which substantially limits one or more major life activities of such an individual; a record of having such an impairment; or being regarded as having such an impairment.

“Qualified” individual with a disability
Being “qualified” means that an individual with a disability can, with or without reasonable accommodation, perform the essential functions of the employment position that such an individual holds or desires.
504 (Summary) “Qualified persons with disabilities” means a “handicapped” person who, with reasonable accommodations, can perform the essential functions of the job in question.

Reasonable accommodation
(Summary) Reasonable accommodations are modifications or adjustments to job-related settings or issues which enable a qualified individual with a disability to compete equally for a desired position, affecting: job application; work environment or circumstances under which position held or desired is customarily performed; equal benefits and privileges of employment which are enjoyed by other similarly situated employees without disabilities.
504 (Summary) Making facilities used by employees readily accessible and usable by “persons with disabilities.”

Undue hardship
ADA (Summary) “Undue hardship” means an action requiring significant difficulty or expense. In determining whether an accommodation would impose an undue hardship on a covered entity, factors to be considered include: nature and cost; overall financial resources of the facility or facilities involved (including the number of persons employed at such facility and the effect or impact on expenses and resources); overall financial resources of entire business; and type of operation, including the structure and functions of the work force, administrative and fiscal relationship of the facility in question to covered business.
504 (Summary) The recipient must make reasonable accommodations unless the recipient can show that the accommodation would impose an undue hardship on the operation of its program. Factors to be considered include: size of the program and its budget; type of operation; and the nature of the cost of the accommodation. Denial of employment based on the need to make accommodation is prohibited.

Essential Job Functions
Fundamental job functions that are essential to the employment position. Essential functions do not include marginal functions of the position that are incidental to the performance of the job. Essential functions may include skills, experience, education, or other job-related requirements.

Adapted from: Center on Education and Work. (1994, September). A handbook for employers, instructors, and teacher educators. Madison, WI: Author.

What are the key elements of the ADA?
Key Elements of the ADA

What are essential elements of a job?
Fourteen Point Job Analysis and Sample Job Description

What testing accommodations are required by ADA?
Testing Accommodations

What are reasonable accommodations?
Reasonable Accommodations

What is undue hardship?
Undue Hardship

What are suggested services for students?
Services for Students


Website accessibility

Civil Rights of Students with Hidden Disabilities

Additional information concerning resources for English Language Learners

Additional resources concerning resources for students with disabilities

Questions that may be raised by Proposition 227 (Limited English Proficiency)

Memos from OCR concerning services based on national origin

US. Department of Education Dear Colleague Letters on Title IX Guidance

US. Department of Education Q&A on Campus Sexual Misconduct

Achieving Diversity: Race-Neutral Alternatives In American Education

Protecting Students with Disabilities: Frequently Asked Questions About Section 504 and the Education of Children with Disabilities

Questions concerning discrimination frequently received by OCR

U.S. Department of Education Guide to Individual Education Program

Wisconsin Model for Sex Equity in Career and Vocational Education

Civil Rights Self-Assessment Logo

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